Please read the following Terms of Service (hereinafter “Agreement”) carefully before accessing or using this website (hereinafter “Website”).
The Website is offered subject to your acceptance without modification of all of the terms and conditions contained herein.
IF YOU DO NOT AGREE TO ALL THE TERMS AND CONDITIONS OF THIS AGREEMENT, THEN YOU MAY NOT ACCESS THE WEBSITE, POST MATERIAL ON THE WEBSITE OR DOWNLOAD MATERIAL ON THE WEBSITE OR USE ANY SERVICES.
Ownership and Operation of Website
The Website is owned and operated by the ORBIT project, a collaboration between De Montfort University and the University of Oxford, funded by the UK Engineering and Physical Science Research Council.
Scope of the Terms of Service
The following terms and conditions of this Agreement govern all use of the www.orbit-rri.org website and all content, services and products available at or through the website.
Amendments to the Terms of Service
ORBIT reserves the right, at its sole discretion, to modify or replace any part of this Agreement at any time, without prior notice. It is your responsibility to check this Agreement periodically for changes. YOUR CONTINUED USE OF OR ACCESS TO THE WEBSITE FOLLOWING THE POSTING OF ANY CHANGES TO THIS AGREEMENT CONSTITUTES ACCEPTANCE OF THOSE CHANGES. ORBIT may also, in the future, offer new services and/or features through the Website (including, the release of new tools and resources). Such new features and/or services shall be subject to the terms and conditions of this Agreement.
Purpose of the Website
The Website promotes the purposes of ORBIT, i.e. to foster awareness and a culture of responsible research and innovation (RRI), in particular in the area of ICT. It does this by providing resources, explaining and delivering ORBIT services, hosting the ORBIT journal and creating a community of users interested in RRI.
Creation of an account – user’s responsibility
Some of the services available on this Website require prior registration. You must provide correct and complete information when registering, and update it if necessary. You must not misuse any access authorisation granted to You (for example by transferring data to unauthorised third persons). By registering, You agree to being contacted by the ORBIT team via email.
If you create an account on the Website, You are responsible for maintaining the security of your account and are fully responsible for all activities that occur under the account. You must immediately notify ORBIT of any unauthorized uses of your account or any other breaches of security. ORBIT will not be liable for any acts or omissions by You, including any damages of any kind incurred as a result of such acts or omissions.
User contributions
If You post material to the Website, post links on the Website, or otherwise make (or allow any third party to make) material available by means of the Website (any such material, “Content”), You are entirely responsible for the content of, and any harm resulting from, that Content, regardless s the format of the Content (e.g. text, graphics, an audio file, or computer software).
In particular:
You may not upload any viruses, worms, Trojan horses, or other forms of harmful computer code, nor subject the Website’s network or servers to unreasonable traffic loads, or otherwise engage in conduct deemed disruptive to the ordinary operation of the Website;
You are strictly prohibited from communicating on or through the Website any unlawful, harmful, offensive, threatening, abusive, libelous, harassing, defamatory, vulgar, obscene, profane, hateful, fraudulent, or otherwise objectionable material of any sort, including, but not limited to, any material that encourages conduct that would constitute a criminal offense, give rise to civil liability, or otherwise violate any applicable local, state, national, or international law.
Notwithstanding anything to the contrary, ORBIT does not want to receive confidential or proprietary information from You through the Website. Any material, information, or other communication You transmit or post to the Website will be considered non-confidential.
ORBIT has the right (though not the obligation) to, at ORBIT’s sole discretion, (i) refuse or remove any content that, in ORBIT’s reasonable opinion, violates any ORBIT policy or is in any way harmful or objectionable, or (ii) terminate or deny access to and use of the Website to any individual or entity for any reason.
Links to other websites
The Website may have links to third party websites. Such links to third party websites lie outside the scope of responsibility of ORBIT.
By linking to a non-ORBIT website or webpage, ORBIT does not represent or imply that it endorses such website or webpage. You are responsible for taking precautions as necessary to protect yourself and your computer systems from viruses, worms, Trojan horses, and other harmful or destructive content. ORBIT disclaims any responsibility for any harm resulting from your use of non-ORBIT websites and webpages. Access and use of such websites occurs entirely at the your own risk. ORBIT expressly states that it has no influence whatsoever over the content of any linked site. Responsibility for information and services of linked sites rests entirely with the relevant third parties. ORBIT can in no case be held liable in respect of the content of such websites.
Intellectual Property
This Agreement does not transfer from ORBIT to You any ORBIT or third party intellectual property on or license to use any Content, and all right, title and interest in and to such property will remain solely with ORBIT or such third party as the case may be. Your use of the Website grants You no right or license to reproduce or otherwise use any ORBIT or third-party trademarks.
General warranty by User
You represent and warrant that (i) your use of the Website will be in strict accordance with the ORBIT Privacy Policy, and other guidelines, with this Agreement and with all applicable laws and regulations and (ii) your use of the Website will not infringe or misappropriate the intellectual property rights of any third party.
Indemnification by User
You agree to indemnify and hold harmless ORBIT, and its respective directors, officers, employees and agents from and against any and all claims and expenses, including attorneys’ fees, arising out of your use of the Website, including but not limited to your violation of this Agreement.
No warranty
The Website and its Content are provided on an “as is” and “as available” basis. ORBIT makes no warranty of any kind, express or implied, as to the Website, including, but not limited to:
– warranties of merchantability and fitness for a particular purpose;
– warranties of non-infringement of intellectual property;
– warranties that the Website will meet your requirements;
– warranties that your use of the Website will be uninterrupted, timely, secure, or error free;
– warranties as to the results that may be obtained from the use of the Website.
– warranties as to the operation of the Website or the information, Content, materials, or products included on the Website.
By operating the Website, ORBIT does not represent or imply that it endorses the material there posted, or that it believes such material to be accurate, useful or non-harmful. You are responsible for taking precautions as necessary to protect yourself and your computer systems from viruses, worms, Trojan horses, and other harmful or destructive content. The Website may contain content that is offensive, indecent, or otherwise objectionable, as well as content containing technical inaccuracies, typographical mistakes, and other errors. The Website may also contain material that violates the privacy or publicity rights, or infringes the intellectual property and other proprietary rights, of third parties, or the downloading, copying or use of which is subject to additional terms and conditions, stated or unstated.
You understand and agree that any content downloaded or otherwise obtained through the use of the Website is at your own discretion and risk and that you will be solely responsible for any damage to your computer system or loss of data or business interruption that results from the download of content. ORBIT shall not be responsible for any loss or damage caused, or alleged to have been caused, directly or indirectly, by the information or ideas contained, suggested or referenced in or appearing on the Website. Your participation in the Website is solely at your own risk. No advice or information, whether oral or written, obtained by you from ORBIT or through ORBIT, its employees, or third parties shall create any warranty not expressly made herein. You acknowledge, by your use of the Website, that your use of the Website is at your sole risk.
Limitation of liability
In the event that under applicable law, ORBIT may be liable for any direct damages arising out of this Agreement, such liability will be limited to acts of fraud or gross negligence.
Under no circumstances and under no legal or equitable theory, whether in tort, contract, negligence, strict liability or otherwise, will ORBIT, its suppliers or licensors be liable to user or to any other person for any indirect, special, incidental or consequential losses or damages of any nature arising out of or in connection with the use of or inability to use the Website or for any breach of security associated with the transmission of sensitive information through the Website or for any information obtained through the website, including, without limitation, damages for lost profits, loss of goodwill, loss or corruption of data, work stoppage, accuracy of results, or computer failure or malfunction, even if an authorized representative of ORBIT has been advised of or should have known of the possibility of such damages.
Severability
If any provision of this Agreement is for any reason held to be illegal, void or unenforceable, the remainder of the provisions shall continue to be valid and enforceable.
Termination
ORBIT may terminate your access to all or any part of the Website at any time, with or without cause, with or without notice, effective immediately. If You wish to terminate this Agreement or your ORBIT account (if you have one), you may simply discontinue using the Website. All provisions of this Agreement which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity and limitations of liability.
Governing law/jurisdiction
This Agreement is governed by the substantive laws of England, without regards to principles of conflicts of laws thereof.
Any controversy, claim or dispute between ORBIT and you arising out of or in relation with this Agreement shall be subject to the exclusive jurisdiction of the ordinary courts of Leicester, UK.
Privacy Policy & GDPR Statement
The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.
The Website
This website and it’s owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website comply’s to all UK national laws and requirements for user privacy.
Use of Cookies
This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for website’s to obtain explicit consent from users before leaving behind or reading files such as cookies on a users computer / device.
Cookies are small files saved to the users computers hard drive that track, save and store information about the users interactions and usage of the website. This allows the website, through it’s server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and it’s external serving vendors.
This website uses tracking software to monitor it’s visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website but will not store, save or collect personal information. You can read Google’s privacy policy here for further information [ http://www.google.com/privacy.html ].
Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
Contact & Communication
Users contacting this website and/or it’s owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
This website and it’s owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.
Email Newsletter
This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website’s email newsletter program. A small fee will be payable. If you would like a copy of the information held on you please write to the business address at the bottom of this policy.
Email marketing campaigns published by this website or it’s owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list].
This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.
External Links
Although this website only looks to include quality, safe and relevant external links users should always adopt a policy of caution before clicking any external web links mentioned throughout this website.
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and it’s owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Adverts and Sponsored Links
This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.
Clicking on any such adverts will send you to the advertisers website through a referral program which may use cookies and will tracks the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and it’s owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and it’s owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor it’s owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links in Social Media
This website and it’s owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy url’s [web addresses].
Users are advised to take caution and good judgement before clicking any shortened url’s published on social media platforms by this website and it’s owners. Despite the best efforts to ensure only genuine url’s are published many social media platforms are prone to spam and hacking and therefore this website and it’s owners cannot be held liable for any damages or implications caused by visiting any shortened links.
GDPR Statement
The new General Data Protection Regulation (GDPR) will become enforceable from the 25th of May 2018 and will replace the Data Protection Act (DPA) currently in use at the time of writing. ORBIT prepared for the GDPR by addressing the following points:
Awareness: all members of the team are aware that the law is changing to the GDPR.
Information it holds: ORBIT is documenting which personal data it holds, where it comes from and who has access to it. The personal data that is collected consists of name, email address and affiliation of the people registered on the website. These informations are stored on the ORBIT server using 256 bit SSL encryption protected by CloudFlare and SSL. Only three members of ORBIT can access this via encrypted password secure admin access.
Communicating privacy information: the privacy notices of ORBIT website have been changed according to the GDPR implementations. This includes an explanation of ORBIT lawful basis for processing the data, the data retention period and the how the data will be used. These concepts are expressed in an easy to understand language.
Individual’s rights: ORBIT’s procedures have been checked to ensure that they cover all the rights that individuals have. This has been reflected in the privacy notices of the ORBIT website.
Subject access requests: the way in which subject access requests are handled take into account the new GDPRs rules.
Lawful basis for processing personal data: the lawful basis of ORBIT for processing data are described in the privacy notices of the project and are available online to all the visitors of the website.
Consent: An explicit consent is required when registering on the ORBIT website and filling the Terms and Conditions of the services.
Children: ORBIT does not offer any online service specific to children and thus will not require a parental or guardian consent for any data processing activity. Furthermore, a system to verify individuals’ ages is not necessary as the website does not contain any material that is considered inadequate to certain age groups.
Data breaches: the project has procedures to detect, report and investigate personal data breaches. This is achieved by running hourly checks on the website and diagnostics via Cloudflare to ensure there are no data breaches.
Data Protection by Design and Data Protection Impact Assessments: ORBIT adopts a privacy by design approach as it takes privacy into consideration from the start. A Data Protection Impact Assessment (DPIA) would not be necessary as the processing of the data collected does not result in any high risk to individuals.
Data Protection Officers: since ORBIT does not carry out a regular and systematic monitoring of data of individuals on a large scale, nor it deals with special categories of data, a Data Protection Officer is not required.
International: the project operates for now only in the UK. As such, a lead data protection supervisory authority is not necessary. Should ORBIT expand its activity to other countries in the EU then this point will be re-considered.
Your information and protection
The ORBIT website is encrypted using 256-bit SSL security, and is hosted at one of the largest and most secure data centres in the UK. We also work directly with Cloudflare and our website is scanned every 4 hours for potential issues which are then dealt with in real time. If you would like to learn more about our commitment to data protection, please contact us.
